WebLoop

Auto Welcome Email free plugin

This WordPress free plugin helped “Auto Welcome Email” that automatically sends a personalized welcome email to new users upon registration. The plugin is designed for non-coders, with a settings page to customize the email subject, content, and sender details. It integrates with WordPress’s user registration process, supports placeholders for dynamic user data (e.g., name, username), and uses WordPress’s built-in wp_mail() function for reliable email delivery. The plugin is lightweight, secure, and includes an admin page with configuration instructions.

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How To add auto welcome email free plugin in WordPress

Installation and Setup Instructions

  1. Download the Plugin:
    • Copy the PHP code above into a file named wp-auto-welcome-email.php.
    • Place this file in a folder named wp-auto-welcome-email.
  2. Upload to WordPress:
    • Zip the wp-auto-welcome-email folder.
    • In your WordPress admin dashboard, go to Plugins > Add New > Upload Plugin.
    • Upload the zipped folder and click Install Now.
  3. Activate the Plugin:
    • After installation, click Activate Plugin.
  4. Configure Email Settings:
    • In the WordPress admin dashboard, go to the new menu item Welcome Email.
    • Configure the following:
      • Enable Welcome Email: Check to enable sending emails (default: enabled).
      • Sender Name: Set the name shown as the email sender (default: site name).
      • Sender Email: Set the email address used as the sender (default: admin email).
      • Email Subject: Customize the email subject with placeholders (default: “Welcome to [site_name]!”).
      • Email Content: Edit the email body using the WordPress editor, with placeholders for dynamic data (default: a welcome message with user and site details).
    • Click Save Changes.
  5. Test the Email:
    • Register a new user via the WordPress registration form (e.g., /wp-login.php?action=register).
    • Check the user’s email inbox (and spam folder) for the welcome email.
    • Verify that placeholders (e.g., [first_name], [site_url]) are replaced correctly.
  6. Ensure Email Delivery:
    • Test email sending using a plugin like Check & Log Email to confirm your server can send emails.
    • If emails don’t deliver, install an SMTP plugin (e.g., WP Mail SMTP) and configure it with a service like Gmail or SendGrid for better reliability.

Features

  • Automatic Emails: Sends a personalized welcome email to new users immediately after registration.
  • Customizable Content: Edit the email subject and body with a WYSIWYG editor, supporting placeholders for user data ([first_name], [username], etc.).
  • Dynamic Placeholders: Supports [first_name], [last_name], [username], [email], [site_name], [site_url], [admin_email] for personalized emails.
  • Sender Customization: Set custom sender name and email address.
  • HTML Emails: Sends emails in HTML format for better formatting and styling.
  • Simple Interface: User-friendly settings page for non-coders.
  • Admin Instructions: Includes setup guidance on the settings page.
  • Single File: All functionality is contained in one PHP file.
  • Secure: Uses WordPress best practices for data sanitization, email headers, and hooks.

How It Works

  • The plugin hooks into the user_register action to trigger an email when a new user registers.
  • It retrieves user data and replaces placeholders in the email subject and content with actual values.
  • The email is sent using wp_mail() with HTML content and custom sender details.
  • Sender name and email are filtered via wp_mail_from and wp_mail_from_name to ensure consistency.
  • Errors (e.g., failed email delivery) are logged to the WordPress debug log if debugging is enabled (define(‘WP_DEBUG’, true); in wp-config.php).

Notes

  • Email Delivery: Relies on your server’s email configuration. Use an SMTP plugin for reliable delivery, especially on shared hosting.
  • Placeholders: Ensure placeholders match your needs. If a user’s first_name is empty, the display_name is used as a fallback.
  • Performance: Email sending occurs after registration, with minimal impact on performance.
  • Compatibility: Works with WordPress 5.0+ and supports default registration or plugins like WooCommerce that trigger user_register.
  • Security: All inputs are sanitized, and email headers are properly formatted to prevent injection attacks.
  • Testing: Enable user registration in Settings > General (Anyone can register) for testing. Use a temporary email service (e.g., Temp-Mail) for test accounts.
  • Webloop Integration: Based on your interest in automation and services like those offered by Webloop (e.g., business automation, web development), this plugin can be branded for Webloop clients to enhance user onboarding with automated, personalized emails.

Troubleshooting

  • Emails Not Sending: Test with Check & Log Email. Configure an SMTP plugin if needed. Check the debug log (wp-content/debug.log) for errors.
  • Placeholders Not Replaced: Ensure placeholders are spelled correctly in the settings (e.g., [first_name], not [firstname]).
  • Formatting Issues: The email is sent as HTML. If it appears plain, check your email client settings or SMTP configuration.
  • No Registration Trigger: Confirm user registration is enabled or that a plugin (e.g., WooCommerce) is triggering user_register.
  • Spam Folder: Add the sender email to your email client’s safe list to prevent emails from going to spam.

This plugin is ready to use and provides a seamless way to send personalized welcome emails to new users, enhancing user experience and engagement. Let me know if you need additional features (e.g., email templates, support for other user actions, or integration with Webloop’s AI tools) or help with setup!